Imagine that you start work or check your private e-mail box and there … order and order! The e-mails come and you know exactly which one is the most important and needs your attention first. Impossible? That’s possible! Read 7 tips that will help you take control of your e-mail box, saving time and nerves. How to control your e-mail inbox.
- Inbox zero
This is a solution from which you need to start your adventure with keeping your e-mail in order. Thanks to it, you will completely change the approach to managing the received messages. As the name suggests, your task is to bring the box to level zero, so that it is actually completely cleaned with the least amount of work!
At the beginning, you need to focus on the proper segregation of messages by moving them to appropriate folders, labeling them, deleting or archiving them. If you haven’t already done so – start ASAP!
- Go to the trash!
Entering the inbox, sometimes we immediately notice e-mails that can only be deleted. Be sure to opt out of advertising and newsletters that you have not used for a long time. For what? Golden and simple advice! Delete anything that doesn’t require you to take any action or contain information that will be important in the future.
- Do it right away!
“If the activity you want to do takes you 2 minutes or less, do it right away” – do you know that? If not – remember! So when you come across an email or a task that will take you up to 2 minutes – don’t wait, act!
- Save for later
However, there are e-mails that require more commitment and action from you. Therefore, add the folder Fri. “To-do list” and drag items / emails to do there for another date. This will make it easier for you to plan activities for the near future.
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Some people are afraid to archive messages for fear of losing them. Note, however, that archiving does not permanently delete the message. Mail is still available in your inbox, but it no longer clutters the main view. You can safely search for it when you need it.
- Create directories and subdirectories
A very good way to organize your e-mails is to create directories to which messages will be sent. This will allow you to quickly find the e-mail you need and share the message thematically or according to the sender.
- Set rules and filters
Creating rules and filters consists in setting the conditions that must be met by a given e-mail in order for a specific action related to it to be performed. Rules and filters will allow you to automatically e.g.
- Move e-mails to selected directories,
- Mark emails as read,
- Give them priority, label or flag,
- Send e.g. automatic feedback,
- Delete unwanted e-mails.
Get started today!